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Sunday, March 10, 2013

Deed of Sale of Motor Vehicle

Every time we do have a sale transaction, especially those involving real properties and motor vehicles, we need to make sure that the property will be transferred in our name after we have made the payment or simultaneously when the payment is made.
How is this done? Well, the seller or transferor of the property must be made to execute or sign a Deed of Sale. This instrument will be the basis, in case of real property, of the Register of Deeds to cancel the title of the former owner in favor of the buyer or transferee of the property. The Deed of Sale will contain the name of the seller, the terms and conditions of the sale which includes the selling price, the manner of payment of capital gains tax, and the date the sale is consummated. The document must be notarized by a Notary Public. In the Philippines, the notary public should be a Lawyer. Please also take note that if the seller of the property is married, the consent of his/her spouse is required in the document.

You can draft the deed of sale yourself if you want that the notarial fees would be a lot cheaper than when it is the lawyer who will draft the document. Here is a sample of a Deed of Sale:


DEED OF ABSOLUTE SALE OF A MOTOR VEHICLE


KNOW ALL MEN BY THESE PRESENTS:
           
            This Deed is executed by (seller's name), Filipino, of legal age, single/married, with residence and postal address at _______________________________________, hereinafter known as the VENDOR.

WITNESSETH:

            That the herein Vendor is the owner of a motor vehicle which is more particularly described as follows:

                        Make                :           
                        Type of Body     :           
                        Serial/Chassis No.:         
                        Motor No.         :           
                        Year Model       :           
                        Plate No.           :           
                        MV File No.      :           
                       
           
            That for and in consideration of the sum of _____________________________ (P _____________), Philippine currency, in hand paid and receipt of which is hereby acknowledged by the VENDOR to his entire satisfaction from (buyer's name), of legal age, Filipino, single/married and a resident of ______________________________________, by virtue of these presents, hereby SELL, CEDE, TRANSFER, and CONVEY unto the said (buyer's name), his heirs and assigns the above described motor vehicle, free from all liens and encumbrances.

            That the herein VENDOR hereby warrants his full right and civil capacity to transfer and dispose said motor vehicle, and will defend the same against any adverse claims whatsoever.
   
IN WITNESS WHEREOF, the parties hereto have signed this deed this ________ day of ____________, 20___, at __________________________, Philippines.


                                                                                                                  _____________________
                                                                                                             Vendor     

Signed in the Presence of:

            ____________________________                                   ______________________________


ACKNOWLEDGMENT

REPUBLIC OF THE PHILIPPINES)
City of ________                             ) S.S.

            BEFORE ME this _____ day of ___________, 20___, at _____________, Philippines, personally appeared_____________________________, known to me to be the same person who executed/signed the foregoing document in my presence, identified through his _______________ Identification Card No. _____________, which bears his photograph and signature, and he acknowledged under oath to me under penalty of law,  that the whole contents therein are true and that the same is his free and voluntary act and deed.

            WITNESS MY HAND AND SEAL.





                                                                                                                Notary Public




Doc. No. _____________
Page No. _____________
Book No. _____________
Series of 20_______.




53 comments:

  1. Thanks a lot!
    would you know how much it cost if I have this draft and the only thing for the notary is to sign?

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  2. I was searching over the internet an example of deed of sale of motor vehicle because we just purchased a motor here in our place.

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  3. it depends upon the selling price. If you prepare the document yourself,it would probably be less 60%.

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  4. if the selling price is 100k how much would it be ?

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  5. How about open deed of sale? I am the third owner of motor vehicle, I buy it from the 2nd owner and he gave me an open deed of sale from the day i purchase until now ididnt sign it and even no notary, what is the consequense to be charge if im got captured by the law enforcer, i want a proper legal documents, please advice

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  6. DM, you need to have that Deed of Sale notarized because legally you are not the owner of that. If you get caught without ownership documents, the law enforcer can presume it's carnapped.

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  7. If the owner is a company, is it fine that I will name the check to president of the company and deposited it in his account? Is this a best practice? What is the implication

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    Replies
    1. It must be in coMpany's name and ask for official receipt. The president can encash the check and use it for personal use if it is in his name.

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  8. Hello, I'm buying a second hand car but the name in the OR and CR is still that of the first owner of the car while the person I am buying the car from is supposed to be the second owner but failed to transfer the car ownership under him. He says that transfer of ownership is expensive, like 20K pesos so he didn't do it since this is, according to him, not necessary? is he right? So what needs to be done and what proof will I have that he will receive a certain amount of money from me, does he issue an official receipt? is the OR and CR enough? who will be named vendor, the current owner/seller or the first owner whose name is still the one that appears in the OR and CR? what documents are needed to show that I am the owner of the car? Can you place a phrase in the deed of sale that the vendor will have to refund all the money in case the car is found to be stolen?

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    Replies
    1. He is not right. Transfer of the ownership is necessary as this is your proof in case your possession of the vehicle is questioned. You need to obtain from him the Deed of Sale which the previous owner signed as proof that the said car was really sold to him. Then between you and this seller, you need the Deed of Sale also before you pay him. The Deed of Sale is enough proof of payment. You can add the phrase on refund in the Deed of Sale if you want to.

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    2. how would i put in the deed of sale (i'm the buyer) if the motor vehicle is a dropped vehicle

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  9. This comment has been removed by the author.

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  10. Is it possible that a notary public will sign and notorized a deed of absolute sale without any signature of the seller or vendor?

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  11. How much it will cost me for the deed of sale if the selling price is 485t?

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  12. How much will it cost me for the deed of sale if the selling price is 485t?

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    Replies
    1. depends on the lawyer. there are those who will charge 5-10% of the selling price

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  13. especially those involving real properties and motor vehicles, we need to make sure that the property will be transferred in our name after we have made the payment or simultaneously when the payment is made.
    Bajaj Specs

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  14. Butch Ros it is not possible that a notary public will notarize a deed of sale without signature of the parties.

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  15. This comment has been removed by the author.

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  16. Hi Guys,

    My sasakyan ako na bibilhin tapos tanong ko lang ano yung mga documents na kukunin ko sa kanya aside from the OR and CR. Then ung sa Deed of Sale sino ba dapat mg babayad dun ang seller o ang buyer and how much po ang mababayad kaya if 100k ang price ng vehicle. Kasi dami ko babayaran pa pati ang registration sa vehicle kasi expired na..

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    Replies
    1. 5% ng selling price, but it depends sa place niyo magkano ang usual charge ng lawyer. It depends din sa agreement niyp king sino magbabayad ng Deed of Sale

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  17. Hi . pano po ba mgbenta ng motor? kc my buyer na aq. ano po ba mga requirements na dapat i pa xerox. for deed of sale ok lng ba kahit wlang notary ng attorny. pirma nlng ng buyer at seller if aq gagawa?

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  18. Hi . pano po ba mgbenta ng motor? kc my buyer na aq. ano po ba mga requirements na dapat i pa xerox. for deed of sale ok lng ba kahit wlang notary ng attorny. pirma nlng ng buyer at seller if aq gagawa?

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  19. Hi What are the taxes and fees involved in selling a motored vehicle for the buyer and the seller? For the buyer, I assume there will be docs stamps and transfer tax? at what percent? How much is the estimated cost on top of the purchase for the taxes and fees? Thanks!

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  20. Hi........malayo sa amin yong buyer...puwede po ba na seller/vendor at witness lang ang maka signature sa deed of sale?

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  21. hi cherry...im planning to use ur template above for deed of sale, just want to ask who will sign in the two spaces provided after "signed in the presence of"? is it 2 witnesses? or the buyer and 1 witness?...tnx

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  22. Maria Cecilia RowalesNovember 3, 2015 at 5:07 PM

    nakabili po ako ng motor and may or & cr naman xa, kaso ang nagbenta po sa amin ay second owner na po, at ung or /cr is sa first owner pa..ang dead of sale ay ndi pa po naasikaso pero pinirmahan ng second owner, sabi niya kami nalang daw mag fill up..ano po ba dapat kong gawin dito..pano po papagawa ng dead of sale..salamat po

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  23. nakabili po ako ng motor and may or & cr naman xa, kaso ang nagbenta po sa amin ay second owner na po, at ung or /cr is sa first owner pa..ang dead of sale ay ndi pa po naasikaso pero pinirmahan ng second owner, sabi niya kami nalang daw mag fill up..ano po ba dapat kong gawin dito..pano po papagawa ng dead of sale..salamat po

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  24. nakabili po ako ng motor and may or & cr naman xa, kaso ang nagbenta po sa amin ay second owner na po, at ung or /cr is sa first owner pa..ang dead of sale ay ndi pa po naasikaso pero pinirmahan ng second owner, sabi niya kami nalang daw mag fill up..ano po ba dapat kong gawin dito..pano po papagawa ng dead of sale..salamat po

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    Replies
    1. ito ang form: http://legal-forms.philsite.net/deed-of-sale-vehicle.htm

      kung ang OR/CR ay nasa 1st owner pa. ang deed of sale na nakapirma dapat is yung 1st owner - ang Seller is yung 1st owner. Dahil un ang nakalagay sa OR/CR mo. kaya magpasama ka sa friend mo (2nd owner) dun sa 1st owner na pirmahan yung deed of sale.

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  25. ask ko lang po kung pwede po bang yung asawa ang pumirma sa deed of sale, ksi yung tatay ko po ay nasa ibang bansa at nakapangalan sa kanya ang motor. thanks!

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    Replies
    1. ito lang dapat gawin mo. mag pagawa ka ng deed of sale sa father mo or ikaw ang gumawa send mo sa knya sa email then e print nya , after purmima ng father mo sa deed of sale. ipadala nya sayo thru LBC. wala ka ng problema.

      Dahil kung sino ang nakalagay na name sa OR/CR yun ang Seller.

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    2. Paanu po pag nakapatay ung saller then dinia pa nabibigay ung deed of sale.? Pde bang asawa nia nalang?

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  26. Ask ko lng po kung pano gumawa ng open deed of sale for car..meron po ba kayong sample?tia

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  27. Goodevening po... if i may ask for advice regarding sa situation ko. Pinabenta ng mother ko sakin who is an immigrant now, ung kotse ng father ko since ako nandito sa Pinas.. I sold it to my supervisor at work, He paid the monetary value to me and i handed over the OR CR and the car over to him HOWEVER,. we haven't signed a deed of sale yet kase we were waiting na makauwi mother ko to sign the deed of sale herself. So the car was with the new owner for 6 months now.... this month, umuwi mother ko dito sa Pinas, but the engine of the car finally gave in and needs an overhaul. The buyer now is asking me if i could help him by giving him any monetary amount to help pay for the repairs. May obligation parin po ba ako to pay him any amount kase wala pang deed of sale between us? Magpapa sign pa ako ng deed of sale sa kanya. please advice. thank you

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    Replies
    1. wala ka ng obligation, In Good Faith naman ang naging transaction nyo kahit wala pang deed of sale, dahil hawak mo pa naman ang OR/CR. problema nga lang baka ibalik sayo at bawiin yung binayad sayo. pagusapan nyo nalang ng maayos. but for me hindi mo need maglabas ng pera pang pagawa dahil siya na ang gumamit ng sasakyan.

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  28. Hi, bibili po ako ng second hand car. yung OR and CR po naka pangalan sa Company kung saan nagttrabaho yung Seller. Pero yung deed of sale, naka pangalan sa Seller. Magkaka problema ba yun sa part ko as Buyer? Complete naman daw lahat ng documents related sa car.

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    Replies
    1. Dude, magkakaproblema ka jan, kasi dapat kung kanino nakaregster ang auto sya yung "SELLER" sa Deed of sale.

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  29. Gud eve:
    Pls.give me an idea of an open deed of sale meron kasing magloan ng land title sa akon tapos deposit ang title then yung title is hindi p na transfer sa kanya from the first owner pero meron original deed of sale wala po bang problema doon? Meron pa isa ang agreement namin if di xa mkabayad within six month foreclosed na ang property nya..kaso sabi nya e open deed of sale..tama po ba e2? Pa help po wala kz ako idea..salmat in advance

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    Replies
    1. magkakaproblema ka dyan kung hindi pa naka transfer sa kanya. yun kasi ang proof mo yung original Title un ang panghahawakan mo. kung sa baga collateral. and dapat ipakita nya sayo yung original title sa 1st Owner.

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  30. Good eve. Paano naman po ang situation ko?kasi po kumuha kami ng motor na hulugan,sa kuya ng asawa ko nakapangalan ang motor since sya ang may business/proof of income. This year matatapos na namin ang motor. Gusto sana naming magasawa na ilipat sa amin ang pangalan ng motor. Paano po kaya ang prosesong dapat namin gawin, at sa palagay ninyo magkano ang gagastusin namin? Salamat

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    Replies
    1. Deed of sale ang kailangan mo, maliit lang magagastos mo dyan. seller yung kuya ng asawa mo then ikaw yung buyer. ilagay mo sa price kalahati ng presyo ng motor para mas maliit babayaran mo sa notary. sa pag transfer naman ng name mo LTO na bahala dun. mura lang pa transfer yan. 1k-2k max.

      http://legal-forms.philsite.net/deed-of-sale-vehicle.htm

      yan yung form. edit mo nalang

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  31. Hello pa advice naman po..bumili aq ng puj s uncle q po un ngaun ok nmn ang pirmahan my deed of sale nko..ang tnung q po e bnili ko ng 1M su nklgay xa dun s deed of sale..ngaun sa assocation ng line ng puj sbi ng pres. Ng association bt ko inindicate q rw tlga ung actual n price ng pgbili ko kc my effect dw un s BIR..tma po ba un? S ngaun gusto ko papalitan ung price ng mas lower price ng pgbili ko sa puj possible po ba un? Jul.2015 ko po nbili un..ung vendee nmn po ngaun nsa abroad pwede prin b pgawa ng bgo n deed of sale kht wla cla?

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    1. This comment has been removed by the author.

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  32. padala mo nalang yung new deed of sale sa abroad..then kapag napirmahan na nya.. ipadala nya ulit sayo.. kahit 400K lang ilagay mo sa deed of sale , tito mo naman yun.. wala na pakialam BIR dun.

    kapag pinadala mo yung deed of sale make sure naka pirma ka.

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  33. Ask k lng po kc nsa abroad asawa k non pnagbili motor nya,pd po b pdala n lng yong dead of sale s knya para pirmahan nya?tas padala ult samin pag my pirma n sya?

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  34. MINI DUMP OR BOOM TRUCK FOR RENTAL SERVICE.
    Location: #20 Banlat Road, Tandang Sora Q.C
    Mobile: 09258652598
    Tell: 455-1621
    FOR MORE DETAILS LOOK FOR MR.RYAN AMORES

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  35. Is Deed of absolute sale without the signature of attorney valid?The name of the attorney si written on the Deed of sale but there's no signatue?

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  36. ask ko lng. may balak kase ibenta ung sskyan ko. kaso d pa un fully paid sa bank. kung ibebenta ko ung pano ba process? at gusto ko sana pati dun sa banko mailipat dn sa pangalan nung buyer. para incase na d niya mabayaran wala na akong problem dun.

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  37. hi! i have an open deed of sale sa car ko now. bali 3rd owner ako pero sa deed lalabas na 2nd owner. i have all the original documents (DOS w/ 1st owner's signature, or/cr) mapapanotaryo ko ba ito kahit walang personal appearance ni 1st owner?

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  38. Hi! Nakabili po ako ng sasakyan na may problema. Ganito po ang kwento: Bali yung orig na may ari, ginawa nyang collateral yung sasakyan sa isang financing company. Tapos ang ginawa nya... binenta nya sa iba. Kaso di nya nabayaran yung utang nya kaya natalo sya sa kaso na lumabas lang ang desisyon ng korte nitong 2016. Binili ko yung sasakyan dun sa isa sa mga nakabili rin ng sasakyan. Open deed of sale sya so, nagkapirmahan lang kami ng sulat kamay kasi dahilan nila open DOS naman daw. tiwala lang ako at naawa din sa matanda dahil may sakit. During that time, nagcheck kami sa LTO at wala nga syang alarm. (Oct. 2015). ngayon di ko na sya maipatransfer sa pangalan ko kasi natalo ang orig na may ari sa kaso. Ayaw ibalik ng pinagbilhan ko kasi ang dahilan nya.. di naman daw nakanotaryo yung kasulatan namin at ng ibenta nya daw ang sasakyan e wala raw alarm sa lto. ano po ang pwede kong gawin? nagkaroon napo kami ng pirmahan sa barangay na ibabalik ang pera ko kaso nitong huli dahil wala silang maibayad, nakikipagcontest sila at naghamon na magdemanda daw ako. Salamat po!

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  39. Hello, I have a question that you might get to answer. Im buying a 2nd hand car and the seller has the car under his 14yr old sons name, he has no govt ID. What will the deed of sale look like? Will it be under a minors name? Will It need an authorization later from the father?

    My other question is having the deed of sale notarized. Is there a need for both parties to be present when it will be notarized or can it be notarized without the seller and buyer present?

    Thank you

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